Routes and crews are juggled over text and a whiteboard. Estimates get retyped into invoices, and recurring customers get billed late. The switch from lawn season to snow season means rebuilding the whole schedule by hand. Plow calls come in at 4am with no system. Two seasonal businesses, one pile of manual work.
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The crews show up and do the work. The friction is in everything around scheduling and billing them.
No enterprise field-service platform you'll never fully roll out — just the specific fixes that pay off this season and next.
We start with one conversation. You walk me through a normal week — how routes get built and crews assigned, how an estimate becomes an invoice, how recurring customers get billed, and how the whole thing flips from lawn season to snow season. I listen for the repetitive and the manual, especially the parts you rebuild by hand twice a year.
A few days later you get a short, plain-English report: what’s costing you time, what fixes each thing, what it runs a month, and where to start. Most of it is connecting the tools you already pay for — routes and recurring billing that run themselves, a seasonal switchover that doesn’t start from scratch, service records everyone can see. Some of it I can build once and hand you with no new subscription. The report is yours either way.
It usually pencils out fast: juggling routes by text, retyping estimates into invoices, and rebuilding the schedule at the season switch adds up to well over an hour a day — plus the recurring invoices that go out late are cash sitting on the table. We work it out from your real numbers on the call — the tools to stop it usually run around $60 a month, before anything custom gets built.
An illustrative example — not a specific client.
Take a 6-crew outfit. Routes get juggled by text every morning, recurring customers get billed whenever someone gets to it, and every fall the whole schedule gets rebuilt by hand for snow season. Add it up and it's hours a week — plus late invoices — nobody was counting.
→ Routes and recurring billing that run themselves, and a seasonal switchover that carries over instead of starting from scratch. ~6 hrs/week back, and invoices that go out on time.
Book a time, walk me through how the routes and billing actually run, and get back a plan to get those hours back — whether or not you ever hire me again.
Book the audit — $999